Programs Associate

Found Sound Nation, a wing of Bang on a Can, is seeking a full-time Programs Associate to join our small dedicated team and support the operational needs of our arts & cultural exchange programming, as well as the administrative needs of our growing non-profit. This position is ideal for someone who is interested in arts administration, as well as cultural production particularly in the field of global music with an emphasis on cultural exchange. If you believe that artist-led projects can make a difference in the world, have a track record of contributing to impactful events or public programs, and excel at distilling big visions to measurable actions and tasks, you’re the kind of person we’re looking to join our team.

For more about our organization and what we do visit our websites at foundsoundnation.org, 1beat.org, and bangonacan.org

Job Description

About this position

We are seeking a full-time Programs Associate to join our staff and support FSN in the successful production of our on-going OneBeat exchange project, as well as the various operational aspects of this and other programs. The successful applicant will work closely with OneBeat’s Programs Director and the OneBeat Abroad Director to successfully implement and execute all aspects of FSN’s cultural exchange and diplomacy programming. We are a small team and this person will be an intrinsic part of the daily operations and connective tissue of the organization, ensuring all essential operational tasks are taken care of. It’s a role that balances creative vision and high-level organizational skills.

Over the course of the year you may be assisting with the recruitment and selection of artists for programs, planning virtual master classes, tracking expenses or updating project budgets. At other times, you may be on location, managing a OneBeat Festival tour, and assisting our production team on public events across the country. The role will also involve assisting with communication between FSN staff on location and in office, communicating with operational staff at our parent organization Bang on a Can, and communicating with artists during the planning and logistics period of our various programs.

As part of this role you may also take part in OneBeat programs, on location, assisting with logistics and programming at a OneBeat tour. Applicants who are willing to travel to in-person programs (various locations in the US), approximately 1-2 months (dates TBD) over the course of the year, are preferred.

Terms & Salary

This is a full-time exempt position. Depending on skill and experience level, the salary range is $50,000 – $65,000 per year.

Responsibilities

Programming & Production (40%)

• Work with Program Directors to strategize and develop program plans
• Maintain FSN’s program and events calendar
• Manage the participant pipeline and communications for all projects and programs - this includes communications and planning with regards to travel & housing from various countries around the world
• Overseeing implementation and use of project management tools (Asana, Google Drive, etc.). Supporting the team in maintaining program timelines and the various deliverables associated with them.
• Assist the team with the curation and production of virtual events - both public and in-house

Bookkeeping & Operations (30%)

• Maintaining (and improving) systems for tracking project budgets within Google sheets and Quickbooks (or other budget-related software)
• Budget data entry - entering or updating items in Quickbooks and Google sheets
• Keeping detailed logs/files of expenses and receipts. Keeping track of contractor info: W9s and invoices etc;
• Collecting invoices and paying bills. Ensuring that invoice payments are received and paid in a timely manner
• Running budget reports; both internal and for grant reporting and evaluation purposes
• Organizing internal notes and documents and taking meeting minutes when necessary
• Providing general administrative and operational support to ensure FSN’s efficient operations

Communications (20%)

• Helping to manage communication between various FSN staff on location and in office
• Communicating with staff at our parent organization Bang on a Can when necessary
• Assisting in communicating with artists and applicants during the planning and logistics period of our various programs
• Support the media and social media team when needed
• Assisting with general FSN communications, including the website, social media, newsletters, reports, and more

Fundraising & Other (10%)

• Collaborate with the FSN team and consultants on fundraising programs and annual appeals
• Supporting grant applications and including development of program strategies, budgets, and deliverables

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